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Convert XLS to PNG - Turn Spreadsheets Into Shareable Images

Convert Excel spreadsheets to PNG images. Perfect for presentations, reports, and documentation.

Step 1: Upload your files

You can also Drag and drop files.

Step 2: Choose format
Step 3: Convert files

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Why Convert Excel to PNG?

You have an Excel spreadsheet with perfectly formatted data, charts, or tables. You need to share it in a presentation, embed it in a document, or post it online. But not everyone has Excel, and formatting can break when files move between systems.

Converting XLS files to PNG creates a fixed image that looks identical everywhere. No compatibility issues, no formatting shifts, no software requirements for viewers. In our testing, PNG output preserved cell borders, colors, and fonts exactly as they appeared in the original spreadsheet.

How to Convert XLS to PNG

  1. Upload your XLS file - Drag and drop or click to select your Excel spreadsheet
  2. Confirm PNG output - PNG is selected for lossless image quality
  3. Download your image - Get a sharp, clear PNG of your spreadsheet data

The entire process takes seconds. Your spreadsheet becomes a portable image ready for any use.

XLS vs PNG: What Changes

Understanding what happens during conversion helps you get the best results:

FeatureXLS (Excel)PNG (Image)
File TypeEditable spreadsheetStatic image
FormulasActive and calculatedShows results only
FormattingCan shift between viewersLocked exactly as converted
File SizeVaries with data complexityBased on image dimensions
Viewer RequiredExcel or compatible appAny device with a screen
TransparencyNot applicableSupports transparent backgrounds

The key tradeoff: you lose editability but gain universal compatibility and locked formatting.

When to Use XLS to PNG Conversion

Presentations and Slides

Embedding Excel data in PowerPoint or Google Slides can cause formatting problems. Converting to PNG first ensures your tables and charts display exactly as intended. In our testing, PNG images maintained perfect alignment and font rendering across different presentation software.

Reports and Documentation

Including spreadsheet data in Word documents, PDFs, or online reports? PNG images prevent the layout shifts that happen when pasting live spreadsheet data. Your financial tables, project timelines, and data summaries stay exactly as you designed them.

Email and Messaging

Recipients without Excel can view PNG images directly. No asking them to install software or dealing with compatibility complaints. The data displays in any email client or messaging app.

Web Publishing

Websites can't display XLS files natively. Converting to PNG lets you publish spreadsheet data on blogs, documentation sites, or social media. The image loads quickly and looks sharp on any device.

Quality and Resolution

PNG uses lossless compression, meaning your spreadsheet data stays sharp without the blurring that JPG compression can cause. This matters especially for:

  • Small text - Cell values and labels remain readable
  • Thin lines - Gridlines and borders stay crisp
  • Charts and graphs - Visual elements maintain clarity
  • Zooming - Images hold up better when enlarged

In our testing, PNG output at standard resolution was readable for spreadsheets with up to 50 columns when viewed at full size. For larger spreadsheets, consider splitting into sections or using higher resolution export settings.

If file size matters more than absolute quality, XLS to JPG conversion produces smaller files with good visual quality for most uses.

What Gets Captured

The conversion captures visible spreadsheet content:

  • Cell values and text
  • Number formatting (currency, percentages, dates)
  • Cell colors and backgrounds
  • Borders and gridlines
  • Charts and graphs
  • Merged cells and alignment
  • Font styles and sizes

What you lose in conversion:

  • Active formulas (results show, but not the formulas)
  • Macros and VBA code
  • Cell comments and notes
  • Print area and page setup
  • Hidden rows or columns

Alternative Formats

PNG is ideal for most spreadsheet-to-image needs, but other formats have their place:

  • XLS to JPG - Smaller file sizes, good for web use where quality is less critical
  • XLS to PDF - Better for printable documents, maintains vector quality at any zoom level
  • XLSX to PNG - Same process for newer Excel format

Choose PNG when image clarity matters most. Choose JPG when file size is the priority. Choose PDF when the content will be printed or needs to scale.

Tips for Best Results

Get cleaner PNG output with these preparation steps:

  • Adjust column widths - Ensure all text is visible, not truncated
  • Remove unnecessary sheets - Only the active sheet gets converted
  • Check print area - The visible range determines what gets captured
  • Use high-contrast colors - Light text on dark backgrounds (or vice versa) reads better as images
  • Simplify complex formatting - Subtle gradients or shadows may not render perfectly

In our experience, spreadsheets designed with clear visual hierarchy convert best. Bold headers, adequate spacing, and consistent formatting all improve the final image quality.

Works on Any Device

Convert XLS to PNG directly in your browser:

  • Windows, Mac, Linux, Chromebook
  • Chrome, Firefox, Safari, Edge
  • iPhone, iPad, Android tablets and phones

No software to install, no Excel required. Upload your file, convert, and download the PNG image.

Pro Tip

Before converting, use Excel's Page Layout view to see exactly what will be captured. Adjust column widths so no text is cut off, and hide any rows or columns you do not want in the final image.

Common Mistake

Converting spreadsheets with very small fonts or thin gridlines at low resolution. The text becomes unreadable in the PNG. Increase font sizes or reduce the data range before converting.

Best For

Embedding financial tables, project timelines, or data summaries in presentations and reports where recipients may not have Excel or where consistent formatting across platforms is essential.

Not Recommended

Do not use for spreadsheets that need to remain editable or for very large datasets where viewers need to zoom in. Use PDF for print materials requiring scalable quality.

Frequently Asked Questions

Yes. Cell colors, borders, fonts, and alignment are captured exactly as they appear in Excel. The PNG is a visual snapshot of your spreadsheet's current state.

Formula results are captured in the image, but the formulas themselves are not. Viewers see the calculated values, not the underlying formulas. This is usually what you want for sharing.

PNG uses lossless compression that keeps text and lines sharp. JPG compression can blur small text and thin gridlines. For spreadsheets with detailed data, PNG produces clearer results.

Each sheet converts to a separate PNG image. Upload your XLS file and each sheet will be processed. For multi-sheet workbooks, you get one image per sheet.

The output resolution is based on the spreadsheet content dimensions. Larger spreadsheets produce larger images. The quality is sufficient for presentations, reports, and web use.

No. The conversion happens in your browser without requiring Microsoft Excel or any other software. Upload your file and download the result.

Password-protected files cannot be converted without first removing the password in Excel. The converter needs to read the file contents to create the image.

Yes. Embedded charts, graphs, and other visual elements are captured in the PNG output. They appear exactly as they do in the original spreadsheet.

For printing, PDF is usually better because it maintains vector quality at any size. PNG works for printing at standard sizes, but may pixelate when scaled up significantly.

PNG supports transparency, but spreadsheets typically have white cell backgrounds. The converted image will show whatever background colors exist in your spreadsheet.

Most XLS files convert without issues. Very large spreadsheets with extensive data or embedded images may take longer to process or require splitting into smaller sections.

Select and copy the specific cells you want, paste them into a new workbook, then convert that smaller file. This gives you control over exactly what appears in the PNG.

XLS Conversions & Related Converters

Quick access to the most commonly used file conversions.